Certifyi for healthcare
Show auditors how you protect patient data
Healthcare organisations often run HIPAA safeguards, privacy obligations, business associate agreements and incident response as separate jobs. Certifyi brings them into one workspace, where the evidence for each safeguard sits on the control it proves, so you can show an auditor how patient data is protected and they can check the trail behind it.
The problem
Healthcare organisations handle PHI under HIPAA, manage medical device and IT vendor supply chains, follow state privacy laws and work to fixed breach notification deadlines. Most track these obligations across spreadsheets, shared drives and point tools that do not connect. So a breach at a vendor, a lapsed BAA or a missed risk assessment tends to surface as a surprise.
Where the effort goes
- Business associate agreements
- Every vendor that touches PHI needs a BAA. Keeping track of hundreds of them, with their expiry dates and renewals, is more than a spreadsheet can do reliably.
- Breach notification deadlines
- Affected individuals must be told no later than 60 days after a breach is discovered. A breach affecting 500 or more people must also be reported to HHS within that time, and in some cases to the media. State laws can set shorter deadlines.
- Risk assessments that go stale
- The HIPAA Security Rule requires periodic risk assessments. A point-in-time assessment records what was true that day, which may not be what the auditor finds six months later.
- Evidence in every department
- IT controls evidence sits in one system, HR training records in another and facility access logs somewhere else. Pulling HIPAA evidence together means chasing several departments.
What Certifyi gives healthcare teams
Eight modules covering HIPAA safeguards, privacy, vendor risk and incident response in one workspace.
- HIPAA safeguard mapping
- Map administrative, technical and physical safeguard controls to the Security Rule and Privacy Rule, link each control to its evidence and see which still lack it.
- Privacy management
- Records of processing, data subject requests and consent records, covering HIPAA, state privacy laws and GDPR in one workspace.
- Vendors and BAAs
- Keep each business associate agreement on the vendor record. Run risk-tiered assessments, and collect BAAs and questionnaire responses through a dedicated vendor portal.
- Incident management
- Log incidents, triage them by severity and track them to closure, with root cause analysis and corrective actions on the same record.
- Personnel and training
- A personnel register with access reviews, plus HIPAA training assignments and completion tracking.
- Risk register
- Likelihood, impact, treatment and owner for each risk, linked to the controls and evidence behind it.
- Audit management
- Plan, run and close HIPAA audits. Auditors get a scoped portal with the evidence for their engagement. Evidence for each safeguard stays with the safeguard, and every change to it is written to the tamper-evident activity log.
- Policy management
- Write, version, approve and distribute policies, track attestations, and map each policy to HIPAA requirements and controls.
Key modules for healthcare
The core healthcare compliance workflow, from safeguard controls to vendor BAAs and incident response.
Bringing your HIPAA programme into Certifyi
How healthcare organisations typically move their compliance programme in.
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01
Map HIPAA controls
Adopt HIPAA from the framework catalogue, map your existing safeguards to the Security Rule and Privacy Rule, and see the gaps.
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02
Connect evidence sources
Connect identity providers, endpoint tools and cloud infrastructure, and attach their evidence to controls.
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03
Onboard vendors
Import your vendor register, classify vendors by PHI access, attach BAAs and send risk-tiered assessments through the vendor portal.
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04
Monitor and report
See which controls have evidence and which have gaps, keep risk assessments up to date, and give the board reports that cover all three safeguard categories.
Questions
Healthcare compliance questions
Does Certifyi map all HIPAA safeguard categories?
Yes. Controls map to the administrative, technical and physical safeguard requirements of the Security Rule and the Privacy Rule, and each control links to its evidence.
Can I manage BAAs for hundreds of vendors?
Yes. The vendor risk module keeps each BAA on the vendor record with its status. Vendors use their own portal to upload documents and answer questionnaires instead of exchanging files by email.
How does Certifyi help when there is a breach?
From the first report to closure, the incident stays on one record, with triage, root cause analysis and corrective actions. Whether an incident is a reportable breach under HIPAA, and who must be notified, is a judgement for your team and counsel. The incident record holds the facts that judgement rests on.
Where is patient data stored?
Each customer gets a dedicated database, so your records are not stored alongside other customers’ data. Your data region is set for your workspace, and we will confirm the hosting location during your evaluation.
Does Certifyi support HITRUST CSF?
Yes. HITRUST CSF is in the framework catalogue. If you are working towards HITRUST certification, you can map controls and collect evidence for it alongside HIPAA, with shared controls mapped once.
Can Certifyi replace our HIPAA training tool?
Certifyi tracks who needs which training and whether they have completed it. Course content can stay where it is hosted now and be linked from Certifyi, so you may not need to move it.
Protecting patient data is an ongoing programme
Book a demo and pick a HIPAA safeguard your last auditor asked about. You will see its evidence on the control, the vendor BAAs, privacy records and incidents in the same workspace, and the view an auditor gets.
- Each customer workspace has its own database
- Every change written to a tamper-evident activity log
- Auditors get scoped, read-only access
- AI suggestions wait for a person to accept them